Simply accounting online manual

Here, Sage support staff professionals provide tips and tutorials for basic and advanced features, as well as for requests made by readers of the blog. Many of the posts made by the Sage employees are informative and provide step-by-step instructions on accomplishing tasks with Simply Accounting. Join a Simply Accounting user group. Online user group forums allow you to post questions on using the application or how to use features in Simply Accounting. Many user group members have used Simply Accounting for many years and can often provide valuable insight on the best way to solve a problem with the application, or on using the program more effectively.

If you would like a more traditional approach to learning Simply Accounting, visit the Sage University website, sageu. Sage provides on-demand course instruction for both beginners and advanced Simply Accounting users, although the courses are not free. Jeff Grundy has been writing computer-related articles and tutorials since Click OK to dismiss that window, then Finish on the next window.

Some users of Simply Accounting use its Projects feature to track fund income and expenses. You can actually give that feature in Simply Accounting your own name, like "Funds". However, in step 3 above, select "Projects" or whatever you have renamed it to instead of "Account", and be sure to specify a different export file name from the one you used for the Accounts. Everything else is basically the same. When you then click OK , you will be prompted to select an exported file.

The window for selecting that file will start out displaying whatever is in the program's Data Directory, which is why it would be convenient to export your Simply Accounting file to there. However, you can navigate to any other directory where you saved the file, and select it from there.

If you used Projects which you could have renamed to "Funds" in Simply Accounting for that purpose identifying income and expenses on different funds , and exported the Projects, answer Yes to that question. If you do answer Yes, you will be shown another window, in which you can select the file into which you exported the Projects. Next, just follow the prompts. After the import, you will be shown a text file containing messages about all of the issues that arose when importing your chart of accounts from Simply Accounting, because of differing concepts and capabilities in the two programs, etc.

If you fail to print out that text file of messages, and need to get back to it, it is named ImportNotes. In the window that comes up, just find that file and double-click on it to view it.

Accounts at any of those levels that have no sub-accounts can have transactions recorded against them. Reports just automatically subtotal as required. So in the import, grand total accounts type "T" are ignored, and subtotal accounts type "S" are moved up to be a parent account above the type "A" accounts that they are the subtotal of, with an earlier account number.

Another related problem deals with subtypes of accounts, such as "Bank" versus "Cash". That is not the case in the Simply Accounting hierarchy. So for instance in a typical sample chart of accounts in Simply Accounting, there are both "Bank" and "Cash" accounts adding up to the same sub-total account "Total Cash".

Because that will not work in ACCOUNTS, the import routine arbitrarily picks the subtype of the first of the "A" accounts before its subtotal "S" account, and assigns that to all "A" accounts in that group.

As a result, in the case of this example, your bank accounts will all come out under the subtype heading "Cash". To fix this, you will have to go into each bank account, and change it to be of type "Bank" instead of "Cash", and also probably change it from being a sub-account it can no longer be a sub-account of "Cash", since that's a different type to a top-level account.

That is done in the Chart of Accounts maintenance window that you are shown after the import has completed. So they are also not imported.